PAR Levels and Alerts serve two different functions, although they are similar and can work together.
It's best to think of them as commands:
PAR Level — Once the product quantity goes to x quantity or below, it's low enough to re-order on the next Purchase Order.
Alert — Simply get notified when this product goes below this threshold so that you can replenish quantities ASAP.
The Low Inventory Report includes items at or below your established PAR and/or Alert levels.
This is a visual representation of the different levels:
Opt-into receiving e-mails when an item falls below your set PAR level. Navigate to My User Profile and activate the toggle as shown below:
Alerts are available on all paid plans; PAR Levels are only available on the Standard plan and above
Since alerts trigger emails, each user manages their own. Alerts do not and cannot be applied to all users simultaneously.
PAR Levels are applied to the variants themselves, so these are the same for all users.
If you only plan to keep one of an item in stock at a time, and re-order it when it sells:
Set an Alert for 0 Qty on that item, so you get an email reminder to re-order it and so it lands on your Low Inventory report.
Leave the Par blank.
Set Reorder Quantity to 1, so if you add it to a PO (via "Auto-Add Low Inventory") we'll fill in a quantity of 1 for you automatically.
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