What is "consolidation"?

This is the process of taking items with the same name that exist at multiple locations as different Items, then combining them into one Item at multiple locations.

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When should I consolidate my items and variants?

Generally, when you are using multiple integrations in Shopventory, you may have created your item catalog separately on each "integration" (Clover, Square, etc.). 

It is often easier to manage items with the same name or the same variants together. Consolidation may also be necessary to avoid "duplicate SKU" errors.

This is usually when it is advisable to consolidate your items. It will make your life a lot easier!

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How are items matched across locations?

When you have items with the same name and categories, they will be matched by our consolidation system.

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How are variants matched across locations?

Once your items are matched, Shopventory will also try to match the variants within those items. 

For example, if you have an item called T-Shirt belonging to 2 different locations with the variant Small, Shopventory will try to match the Small variants that have the following matching properties:

  1. Variant name
  2. SKU
  3. Barcode

If all of these properties match, they will be merged and treated as the same variant.

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What happens if not every property matches?

If you select an item to consolidate but one or more variants of each item is different, Shopventory will merge these variants into a common item. 

For example, if you consolidate items called T-Shirt but one T-Shirt item has a variant called Small and another has a variant called Medium, the combined T-Shirt item will have 2 variants and will look like this: 

Merged item: T-Shirt

Variants:

  1. Small
  2. Medium

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What happens after consolidation?

After your items are consolidated, you can use Shopventory to easily manage your item and all its variants across your locations on the same screen.

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How to Consolidate Items Across Locations

Choose the option from the Actions button at the top of the Inventory tab. 

Simply follow the steps to complete the consolidation process!

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Please let us know if you have any further questions. We are here to help!


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