Syncing Purchase Orders to QuickBooks Online (QBO) can be useful for many reasons. Whether you're using custom or additional formatting options in QBO, or you have an employee who works primarily out of their platform, we've got you covered.

This is different from our automatic daily syncing, or syncing invoices to QBO.

To start syncing Purchase Orders to QBO, take these steps:

Syncing is done 1-by-1 and on-demand. This means we won’t sync items over automatically and you’ll need to tell us specifically which purchase order you would like to sync over.

Once you've completed the steps above, start syncing Purchase Orders to QBO in an Open, Partially Received, Overdue, Completed, or Cancelled status.

The only status that will not be eligible to sync over is the Draft status. In other words, to have the option to sync the PO to QBO, the PO cannot be in a Draft status.

Click on the purchase order you want to sync over. Next, click the gear wheel in the top right corner and “Sync to QuickBooks” as shown here:

If it synced properly, the PO would sync over in a few minutes to show up on QBO, though you might need to refresh the page.

It will show up in the “Get paid & pay” section under “Vendors.” From there, click the name of the Vendor the PO is being sent to, as shown here:

Here’s a direct link to the vendor page on QBO.

Purchase Orders on Thrive and QuickBooks Online share many of the same fields, but there are also some differences between the two platforms.

Here are the fields that we sync to currently:

You will need to click the "Sync to QuickBooks" button for a PO to sync over.

If you create a PO in Thrive and do not click the "Sync to QuickBooks" button, it will not sync over to QBO.

Syncing is done 1-by-1 and on-demand.

Make sure QBO is connected to Thrive on this page. Next, double-check that the PO you are trying to sync is above a Draft status. Drafted POs will not have the option to be synced to QBO.

If you’re still not seeing the option to “Sync to QuickBooks” please double-check that you have completed the two steps at the top of this article. And if that doesn’t solve the issue, please write to our Customer Care Team and we can double-check that you have opted into the BETA.

The first time you sync a purchase order to QBO will always take a little bit longer because we are trying to establish a brand-new connection.

If any errors pop up while attempting to sync to QBO, please take note of them. You may need to try syncing again in a few minutes. Generally, it should take less than 30 seconds for us to push the PO to QBO successfully and it should be followed by a green success message.

Make sure you don't already have a PO in QBO with the same PO number. If the same PO number already exists in QBO (even if it's inactive), and isn't the one that you are actively trying to sync, we will not be able to sync it over. Try changing the name of the PO and syncing again.

If the problem persists, the PO might be temporarily stuck. Please reach out to our Customer Care Team and we can take a closer look for you.

As long as the PO number hasn’t changed, then you are good to re-sync and QBO will be updated accordingly.

Alternatively, if you change the PO, a new PO will be created in QBO.

We do not sync your payment status to QBO at this time. Once you sync the PO to QBO, you can process the payment however you'd like.